Privacy

I. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:
Rhenoflex GmbH,
Giulinistr. 2, 67065 Ludwigshafen
Germany
Tel.: 0621-5709-03
E-mail: info@rhenoflex.com
Website: www.rhenoflex.com
 
II. Name and address of the Data Protection Officer
The data protection officer of the controller is:
CAD – Institute for Compliance, Labour Law and Data Protection
P. O. box 140 152, 67021 Ludwigshafen
Germany
Tel.: 0621-685 833 57
E-Mail: cad@institut-cad.de
Website: www.institut-cad.de
 
III. General information on data processing
1. Scope of processing of personal data
As a rule, we process personal data of our users only to the extent necessary for the provision of a functional website as well as our contents and services. We process personal data of our users only with the users' consent. An exception is made in those cases where obtaining a prior consent is not possible for factual reasons and the processing of data is permitted by statutory regulations.
2. Legal basis for the processing of personal data
Where we obtain the data subject's consent for the processing of personal data, point (a) of Art. 6 (1) of the EU General Data Protection Regulation serves as the legal basis.
Where the processing of personal data is necessary for the performance of a contract to which the data subject is party, point (b) of Art. 6 (1) GDPR serves as the legal basis. This also applies to processing that is necessary in order to take steps prior to entering into a contract.
Where the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, point (c) of Art. 6 (1) GDPR serves as the legal basis.
Where the processing of personal data is necessary in order to protect the vital interests of the data subject or of another natural person, point (d) of Art. 6 (1) GDPR serves as the legal basis.
Where the processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, and these interests are not overridden by the interests or fundamental rights or freedoms of the data subject, point (f) of Art. 6 (1) GDPR serves as the legal basis for the processing.
3.        Erasure of data and period of storage
The data subject's personal data are erased or blocked once they are no longer necessary for the purpose for which they were stored. The data may be stored beyond that period if this is stipulated by European or national legislation in Union regulations, laws or other provisions to which the controller is subject. The data are also blocked or erased once a retention period stipulated by one of the aforementioned regulations expires, unless further storage of the data is necessary for the conclusion or performance of a contract.
 
IV. Provision of the website and creation of log files
1.        Description and scope of data processing
Every time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data are collected:
1.            Information about the browser type and version used
2.            The user's IP address
3.            The presumed country from which access is made
4.            Date and time of access
5.            Downloaded files
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
2. Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 sec. 1 lit. f GDPR.
3. Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable the provision of the website to the user's computer. To this end, the user's IP address has to be stored for the duration of the session. Log files are stored to ensure the functionality of the website. In addition, the data are used to optimise the website and to ensure the security of our IT systems. A data analysis for marketing purposes does not take place in this context.
Our legitimate interest in data processing also lies in these purposes pursuant to point (f) of Art. 6 (1) GDPR.
4. Period of storage
The data are erased once they are no longer necessary for the purpose for which they were collected. If the data have been collected for the provision of the website, they are erased when the respective session is concluded. If IP addresses are stored in log files: If data are stored in log files, they are erased after seven days at the latest. The data may be stored beyond that period. In that case, the users' IP addresses are erased or anonymised so that the accessing client can no longer be identified.
5.        Possibility of objection and elimination
The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Consequently, the user does not have the possibility to object.
 
V. Use of cookies
1. Description and scope of data processing
Our website uses cookies. Cookies are text files that are installed in or by the Internet browser on the user's computer system. When a user accesses a website, a cookie can be installed on the user's operating system. This cookie contains a unique character sequence that allows for unambiguous identification of the browser when the website is accessed again.
We use cookies to improve the user friendliness of our website. Some elements of our website require the accessing browser to be identified also after switching to another website.
The following data are stored and transmitted in cookies:
(1) language settings
In addition, our website uses cookies that enable the users' browsing behaviour to be analysed.
The following data may be transmitted:
(1)  Search terms entered
(2)  Frequency of page views
(3)  Use of website functions
When accessing our website, the user is informed in advance about the use of cookies for analysis purposes and the user's consent to the processing of personal data used in this context is obtained. In this context, reference is also made to this Privacy Policy.
2. Legal basis for data processing
The legal basis for the processing of personal data using technically necessary cookies is Art. 6 sec. 1 lit. f GDPR. The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 sec. 1 lit. a GDPR if the user has given his consent in this regard.
3. Purpose of data processing
The purpose of using technically necessary cookies is to make the use of websites easier for the users. Some functions of our website cannot be offered without the use of cookies. These functions require the browser to be recognised also after switching to another website.
We need cookies for the following applications:
(1)  To recognise language settings
(2)  To remember search terms
The user data collected by technically necessary cookies are not used to create user profiles.
Analysis cookies are used for the purpose of improving the quality of our website and its contents. Analysis cookies tell us how the website is used, enabling us to continuously optimise our services.
Our legitimate interest in the processing of personal data also lies in these purposes pursuant to point (f) of Art. 6 (1) GDPR.
4. Period of storage, possibility of objection and elimination
Cookies are installed on the user's computer and then transmitted to us. This means that you, as the user, have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies already installed can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, you may no longer be able to use all functions of the website to their full extent.
Click here to change or revoke your cookie consent.
 
VI. Web analysis by Google Analytics
1. Scope of processing of personal data
This website uses the "Google Analytics" service offered by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) to analyse the use of the website by the users. The service uses "cookies" – text files that are stored on your terminal device. The information collected by the cookies are usually sent to a Google server in the U.S. and stored there.
IP anonymisation is activated on this website. The user's IP address is shortened within the Member States of the EU and the European Economic Area. This shortening eliminates the personal reference to your IP address.
Under the data processing agreement concluded between the website operator and Google Inc., Google uses the information collected to analyse the use of the website and the website activity and to provide services related to Internet use.
2. Legal basis for processing of personal data
Where the user's consent has been obtained, the legal basis for the processing of personal data using Google Analytics is point (a) of Art. 6 (1) GDPR.
3. Purpose of data processing
The processing of the users' personal data enables us to analyse our users' browsing behaviour. The evaluation of the data collected enables us to compile information about the use of the individual components of our website. This helps us continuously improve our website and its user friendliness. Our legitimate interest in data processing also lies in these purposes pursuant to point (f) of Art. 6 (1) GDPR. By anonymising the IP address, the users' interests in protecting their personal data are sufficiently taken into account.
4. Period of storage
The data are erased once they are no longer necessary for our recording purposes. In our case, this is the case after 14 months.
5. Possibility of objection and elimination
Cookies are installed on the user's computer and then transmitted to us. This means that you, as the user, have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies already installed can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, you may no longer be able to use all functions of the website to their full extent.
Furthermore, you can use a browser plug-in to prevent the information collected by cookies (including your IP address) from being sent to Google Inc. and used by Google Inc. The following link leads you to the corresponding plug-in: https://tools.google.com/dlpage/gaoptout?hl=de
When accessing our website, the user is informed in advance about the use of cookies for analysis purposes and the user's consent to the processing of personal data used in this context is obtained. In this context, reference is also made to this Privacy Policy.
For more information on the use of data by Google Inc., please visit: https://support.google.com/analytics/answer/6004245?hl=de.
 
VII. Registration/Login
1. Description and scope of data processing
On our website, we offer users the opportunity to register with personal data. The data is entered into an input mask and transmitted to us and stored. The data will not be passed on to third parties. The following data will be collected during the registration process:
-         First and last name
-         Contact information
-         E-mail address
At the time of registration or login, the following data is also stored:
-         Username
-         Password
-         The user's IP address
-         The date and time of registration or login
 
As part of the registration process, the user's consent to the processing of this data is obtained.
2. Legal basis for data processing
The legal basis for the processing of the data is Art. 6 sec. 1 lit. a GDPR in the presence of the consent of the user.
If the registration serves the performance of a contract to which the user is a party or the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 sec. 1 lit.b GDPR.
3. Purpose of data processing
Registration of the user and login are required for the preparation of certain content and services on our website.
4. Period of storage
The data are erased once they are no longer necessary for the purpose for which they were collected.
This is the case for the data collected during the registration process if the registration on our website is cancelled or changed.
5. Possibility of objection and elimination
As a user, you have the option to resolve the registration at any time. You also have the right to rectify your personal data which has been stored, at any time.
 
VI. Contact form and e-mail contact
1. Description and scope of data processing
Our website offers a contact form which can be used to get in touch with us electronically. If the user makes use of this option, the data entered in the input mask are transmitted to us and stored. These data include:
Mandatory information:

  • Company
  • Name of the contact person
  • E-mail address

Optional information:

  • Department
  • Address with street, zip code, city, country
  • Telephone number

At the time the message is sent, the following data is also stored:

  • The user's IP address
  • Date and time of registration

During the submission process, your consent to the processing of data is obtained and reference is made to this Privacy Policy.
Alternatively, the user can contact us via the email address provided. In that case, the user's personal data transmitted with the email are stored.
In this context, the data are not transferred to third parties. The data are used exclusively for processing the conversation.
2. Legal basis for data processing
Where the user's consent has been obtained, the legal basis for the processing of data is point (a) of Art. 6 (1) GDPR.
The legal basis for the processing of data transmitted in the course of sending an email is point (f) of Art. 6 (1) GDPR. If the email contact is aimed at entering into a contract, the additional legal basis for the processing is point (b) of Art. 6 (1) GDPR.
3. Purpose of data processing
The personal data from the input mask are used solely to process the contact. In the event of contact by email, this is also where the required legitimate interest in the processing of data lies.
The additional personal data collected during the sending process serve to prevent any abuse of the contact form and to ensure the security of our IT systems.
4. Period of storage
The data are erased once they are no longer necessary for the purpose for which they were collected. Personal data from the input mask of the contact form and those sent by email are erased once the respective conversation with the user is completed. The conversation is completed once it can be inferred from the circumstances that the issue in question has been conclusively settled.
The additional personal data collected during the sending process are erased after a period of seven days at the latest.
 
 
5. 5.    Possibility of objection and elimination
The user can withdraw their consent to the processing of personal data at any time. When contacting us by email, the user can object to the storage of their personal data at any time. In that case, the conversation cannot be continued. In that case, all personal data which have been stored in the course of the conversation will be erased.
VIII. Rights of the data subject
If your personal data are being processed, you are a data subject within the meaning of the GDPR and can exercise the following rights against the controller:
1. Right of access
You have the right to obtain from the controller confirmation as to whether or not personal data concerning you are processed.
If this is the case, you have the right to obtain from the controller the following information:
(1)       the purposes for which the personal data are processed;
(2)       the categories of personal data processed;
(3)       the recipients or categories of recipients to whom the personal data have been or will be disclosed;
(4)       the envisaged period of storage of the personal data concerning you or, if not possible, the criteria used to determine the period of storage;
(5)       the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing;
(6)       the right to lodge a complaint with a supervisory authority;
(7)       where personal data are not collected from the data subject, any available information as to their source;
(8)       the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved as well as the significance and the envisaged consequences of such processing for the data subject.
You have the right to be informed whether the personal data concerning you are transferred to a third country or to an international organisation. In this context, you have the right to be informed of the appropriate safeguards pursuant to Art. 46 GDPR relating to the transfer.
2. Right to rectification
You have the right to obtain from the controller the rectification and/or completion of personal data, insofar as the personal data concerning you are inaccurate or incomplete. The controller must carry out the rectification without delay.
3. Right to restriction of processing
You have the right to obtain from the controller restriction of processing where one of the following applies:
(1)       you contest the accuracy of the personal data for a period enabling the controller to verify the accuracy of the personal data;
(2)       the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
(3)       the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims; or
(4)       you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
Where the processing of personal data concerning you has been restricted, such personal data may, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. Where processing has been restricted according to the aforementioned conditions, we will inform you before the restriction of processing is lifted.
4. Right to erasure
a) Erasure obligation
You have the right to obtain from the controller the erasure of personal data concerning you without delay and the controller is obliged to erase this data without delay where one of the following grounds applies:
(1)       the personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
(2)       you withdraw your consent on which the processing is based according to point (a) of Art. 6 (1) or point (a) of Art. 9 (2) GDPR, and there is no other legal ground for the processing;
(3)       you object to the processing pursuant to Art. 21 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR;
(4)       the personal data concerning you have been unlawfully processed.
(5)       the personal data concerning you have to be erased for compliance with a legal obligation or Union or Member State law to which the controller is subject;
(6)       the personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.
b) Information to third parties (right to be forgotten)
Where the controller has made the corresponding personal data public and is obliged pursuant to Art. 17 (1) GDPR) to erase the personal data, the controller, taking account of available technology and the cost of implementation, will take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you, the data subject, have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
c) Exceptions
The right to erasure does not apply to the extent that processing is necessary:
(1)       for exercising the right of freedom of expression and information;
(2)       for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3)       for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9 (2) as well as Article 9 (3) GDPR;
(4)       for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) GDPR in so far as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
(5)       for the establishment, exercise or defence of legal claims.
5. Notification obligation
If you have exercised the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to communicate this rectification or erasure of personal data or restriction of processing to each recipient to whom the corresponding personal data have been disclosed, unless this proves impossible or involves disproportionate effort. You have the right to be informed about these recipients by the controller.
6. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. In addition, you have the right to transmit these data to another controller without hindrance from the controller to which the personal data have been provided, where:
1.    the processing is based on consent pursuant to point (a) of Article 6 (1) GDPR or point (a) of Article 9 (2) GDPR or on a contract pursuant to point (b) of Article 6 (1) GDPR; and
2.    the processing is carried out by automated means.
In exercising this right, you also have the right to have the corresponding personal data transmitted directly from one controller to another, where technically feasible. The rights and freedoms of other persons may not be adversely affected thereby.
The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. Right to withdraw the declaration of consent to data processing
You have the right to withdraw your declaration of consent to data processing at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
8. Automatisierte Entscheidung im Einzelfall einschließlich Profiling
Automated individual decision-making including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:
1.           is necessary for entering into, or performance of, a contract between you and the controller,
2.           is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
3.           is based on your explicit consent.
However, these decisions must not be based on special categories of personal data referred to in Article 9 (1) GDPR, unless point (a) or (b) of Article 9 (2) applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.
In the cases referred to in points (1) and (3), the controller will implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.
9. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged informs the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.
 
Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Art. 6 (1) GDPR, including profiling based on these provisions.
The processor will no longer process the personal data, unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
Where you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications. The objection can be made informally and should be sent to the above email address of the controller.